What’s Required to Prove Discrimination in the Workplace?

What’s Required to Prove Discrimination in the Workplace?

Proving Discrimination

Discrimination may occur in many different forms and in several ways. You might have a “gut feeling” that you were discriminated against. But how can you tell if you have a valid case?

Anti-discrimination laws make it illegal for an employer to take adverse employment action against you if you are a member of a protected class, or category of persons. Not all types of discrimination are protected under the federal anti-discrimination laws. Also, while the federal laws protect you against workplace discrimination, it is often very difficult to prove that discrimination occurred.

There are several questions that you can ask yourself to help determine whether you were discriminated against and whether you will be able to prove that the discrimination occurred.

1. What is discrimination?

Discrimination can be found when you are treated differently, or less favorably than other employees, for some reason. The Equal Employment Opportunity Commission (EEOC) protects specific classes of people, known as protected classes, from employment discrimination when it involves: unfair treatment; harassment; denial of a reasonable workplace change needed because of belief or disability; improper questions or disclosure of genetic or medical information; and retaliation for filing a complaint.

2. Which laws protect me from discrimination??

Not all types of discrimination are protected under the federal laws. The federal anti-discrimination laws only protect you if you fall into a protected class or category. The protected classes differ under the various federal laws and are summarized below.

Title VII of the Civil Rights Act of 1964 (Title VII) makes it illegal to discriminate against someone on the basis of race, color, religion, national origin, or sex. Title VII also makes it illegal to discriminate against women because of pregnancy, childbirth, or medical conditions related to pregnancy or childbirth.

The Age Discrimination in Employment Act (ADEA) makes it illegal to discriminate against someone because of age. This law protects people who are 40 or older.

The Americans with Disabilities Act (ADA) and the Rehabilitation Act of 1973 make it illegal to discriminate against a person with a disability.

Some state and local laws also make it illegal to discriminate against someone based on gender identity, immigration status, language, family responsibilities, sexual orientation, and/or genetic information. See what categories your state protects against in our Filing a Discrimination Claim page.

3. What are the different types of discrimination claims that I could bring?

If you believe you have been discriminated against based on your status as a member of a protected class or category, you may bring a claim for:

Discriminatory Intent/Treatment
A discriminatory intent, or discriminatory treatment claim is when an employee is treated worse by an employer because of his or her status as a member of protected class or category.

Disparate Impact
A disparate impact claim is a type of discrimination based on the effect of an employment policy, rule or practice is discriminatory —even if it was not intended to be discriminatory. The anti-discrimination laws make it illegal for a rule or practice to be more harmful to members of a protected class. For example, a strength requirement might screen out a greater number of female applicants for a job while requiring all applicants to receive a certain score on a standardized test to be eligible for a promotion could adversely affect minority candidates.

Retaliation
Retaliation happens when, as a result for filing a discrimination complaint, an employer treats the employee poorly or adversely as punishment for filing the original complaint. See the Retaliation Page for more information about retaliation claims.

4. What evidence is needed to prove my employer intentionally discriminated against me?

There are two types of evidence that can be used to prove discrimination: direct and circumstantial.

Direct Evidence
Direct evidence is the best way to show that you experienced discrimination. Direct evidence of discrimination includes statements by managers or supervisors that directly relate the adverse action taken against you to your protected class status.

For example, if your employer tells you that you are being let go because you are near retirement age and the company wants to go with a younger image, you have direct evidence that your protected class status was the cause of your termination. This evidence can be in the form of verbal comments or statements written in letters, memos, or notes.

Circumstantial Evidence (Indirect Evidence)
Circumstantial evidence can include anything other than direct statements from your employer that allow for the assumption of discrimination. The likelihood of obtaining direct evidence of discrimination is extremely slim. Supervisors and other company personnel are too sophisticated and too well-trained by their own attorneys to openly express their biases and prejudices. In almost every case, an employee must rely on circumstantial evidence to create a presumption of discrimination.

5. I do not have direct evidence against my employer. How do I use circumstantial evidence to show that my employer discriminated against me?

According to the “McDonnell-Douglas Test,” named for a famous Supreme Court decision, an employee must first make out at least a “prima facie case” to raise a presumption of discrimination. To make out a prima facie case of discrimination, an employee must be able to answer “yes” to the following four questions:

• Are you a member of a protected class? For example, if you are claiming age discrimination, are you over 40? If you are claiming disability discrimination, are you disabled?
• Were you qualified for your position? For example, if your job required you to be a licensed technician, were you licensed?
• Did your employer take adverse action against you? Adverse action includes hiring, promoting, terminating, compensating and other terms and conditions of employment.
• Were you replaced by a person who is not in your protected class (or, in the case of age discrimination, someone younger than you)? For example, if you are disabled, were you replaced by someone who is not disabled?

If you can show at least these things, the law will presume, that since you were qualified for your job and then discharged in favor of someone not in your protected class, that your protected class status was the reason for the adverse action.

The “circumstantial evidence” test is flexible. A person claiming discrimination who does not have direct evidence of discrimination must produce enough circumstantial evidence of discrimination to allow a jury to find that the employer acted discriminatorily. The law recognizes that persons can be discriminated against even if they were not replaced by someone outside of the protected class, for example during a reduction in force.

An employee may have sufficient circumstantial evidence to prove discrimination if they are able to answer “yes” to several of the following questions:

• Were you treated differently someone with the same experience, qualifications, and/or education, who is not in your protected class?
• Did managers or supervisors regularly make rude or derogatory comments directed at your status as a member of a protected class or at all members of your class and related to work? For example, “Women don’t belong on a construction site” or “Older employees are set in their ways and make terrible managers.”
• Are the circumstances of your treatment so unusual, shocking, unjust, or severe as to suggest discrimination?
• Does your employer have a history of showing bias toward persons in your protected class?
• Are there noticeably few employees of your protected class at your workplace?
• Have you noticed that other employees of your protected class seem to be singled out for adverse treatment or are put in lower ranking positions?
• Have you heard other employees in your protected class complain about discrimination, particularly by the supervisor or manager who took the adverse action against you?
• Are there statistics that show favoritism towards or bias against any group?
• Did your employer violate well-established company policy in the way it treated you?
• Did your employer retain less qualified, non-protected employees in the same job?

If you answered, “Yes” to the four questions in the McDonnell-Douglas Test and to several of the questions above, you may be successful in claiming that your protected class status caused the adverse employment action.

No single piece of evidence is usually enough to prove discrimination. On the other hand, there is no “magic” amount or type of evidence that you must have to prove discrimination.

6. What if my employer denies discriminating against me?

Once you establish a presumption of discrimination, consider the reason that your company gave for terminating you.

In court, an employer could offer a legitimate, non-discriminatory reason for its conduct. The law only requires the employer to give a reason for its conduct, it does not have to prove that it is the true reason. The court will decide if the non-discriminatory reason is valid or pretextual, meaning that the employer’s given reason for termination is not the actual reason but is intended to cover up the employer’s discriminatory conduct.

A company can always produce some reason for the action that it took. Once an employer offers this reason you will have to offer additional evidence of discrimination. If the employer cannot offer a legitimate reason for your termination, you may you have proven a case of discrimination. However, don’t count on this happening. You may think, “My employer can never come up with a good reason for firing me!” Recall, however, that your employer doesn’t need a “good” reason, just any reason besides your protected status. Most employers can do this.

7. What can I do if my employer’s reason is a cover-up for discriminating against me?

If your employer can offer any explanation at all for terminating your employment, you must next consider whether you can prove that the reason is just a pretext, a cover-up for discrimination. You may be able to prove that the employer’s stated reason is just a cover-up or pretext for discrimination if you can prove any of the following:

• The stated reason is factually untrue
• The stated reason is insufficient to have motivated your discharge
• The stated reason is so inaccurate that it could not have been a reasonable justification for termination
• Your protected status is more likely to have motivated your employer than the stated reason
• Powerful direct or circumstantial evidence of discrimination

To successfully challenge your employer’s denial, the law requires you to prove that your employer’s stated reason is false AND that your protected status played a role in your termination.

8. What evidence do I need if my employer’s seemingly neutral policy, rule or neutral practice had a discriminatory effect?

Proving a disparate impact case is like proving a discriminatory intent case. First, you must use circumstantial evidence to create an assumption that the employer’s seemingly neutral policy, rule, or practice had a discriminatory effect on a protected class or category. Next, your employer then could show that the policy, rule, or practice was a job-related business necessity. This means that the policy was necessary or fundamental to the functioning of the business. If your employer can show that the policy, rule, or practice was a business necessity, then you may still be successful with your claim if you are able to prove that your employer refused to adopt an alternative policy, rule, or practice with a less discriminatory effect.

9. What are the remedies if I win my discrimination case?

• Back Pay: Back pay is lost earnings resulting from the discrimination from the date of the discriminatory act to the date of a judgment.
• Front Pay: Front Pay is lost future earnings resulting from the discrimination.
• Lost Benefits: Lost benefits may include health care coverage, dental insurance, pension or 401k plans, stock options, and profit sharing.
• Emotional Distress Damages: Emotional distress damages, which are also called pain and suffering, are mental or emotional injuries because of the discrimination.
• Punitive Damages: Punitive damages are intended to punish the employer for particularly egregious conduct.
• Attorneys’ Fees: In addition to the damages, you can recover for your injuries, you can also win an award of attorney’s fees, expert witness fees, and court costs.

How to File a Complaint

Do you believe that an employer doing business with the Federal Government has discriminated against you in hiring or employment? Do you believe that the reason for the discrimination was based on your race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran? Did you ask about or discuss your pay or that of a co–worker and you were fired, demoted, or disciplined because of it? If you answered yes to any of these questions, you can file a complaint with the Office of Federal Contract Compliance Programs (OFCCP). An individual, organization, or group can even file a complaint on your behalf, or for anyone who may be the victim of employment discrimination by an employer doing business with the Federal Government.

You must file a complaint alleging discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, or based on compensation inquiries, discussions, or disclosures, within 180 days from the date of the alleged discrimination, unless the time for filing is extended for good cause shown. Some examples of what might be good cause include, the existence of some extraordinary circumstance that prohibited you from filing before the deadline such as a significant health issue, military deployment, incarceration, or possibly being unaware of the discrimination. These are only a few of the possible examples of good cause. If your complaint alleges a violation based on disability or status as a protected veteran, it must be filed within 300 days unless the time for filing is extended for good cause shown. Extensions of the filing time require approval by the Director of OFCCP. You should include a description of the alleged discrimination and any other related information that would help OFCCP investigate your complaint.

Complete and File the Complaint Form

Step 1:

Download the electronic Complaint of Discrimination in Employment Under Federal Government Contracts form. If you have difficulty downloading the form you may need to install free software that converts PDF files to viewable documents. For your convenience, we have provided a link to software provided by Adobe Systems Incorporated.

Step 2:

Complete the “Complaint of Discrimination in Employment Under Federal Government Contracts” form and submit it by:

• filing the complaint form electronically with the appropriate OFCCP Regional Office; or
• mailing or faxing the complaint form to the appropriate OFCCP Regional Office; or
• filing the complaint form in person with any OFCCP District or Area office.

The appropriate OFCCP regional office location is the office that covers the location where the alleged discrimination occurred. Your signature is required on the complaint form, if it is not on the form when you submit it, we will ask you to sign your form later. You may also submit a complaint by letter that includes all the information requested on the complaint form.

We will review your complaint form, or letter of complaint, and contact you if we need more information.

Step 3:

Call or visit any OFCCP District and Area Office if you have questions about the complaint process, want to discuss your complaint, or would like to learn where to file a complaint.